Scan a badge
Pick the event and where you're checking people in at the top (Main check-in, or a specific session). Keep the cursor in this box and scan. You can also type a name, email or badge ID and press Enter. More than one scanner can be plugged into this computer.
| ID | Name | Organization | Title | Check-ins | Badge |
|---|
Print badges (Avery 5392, 6 per sheet, 3" x 4")
Creates a PDF for the event picked at the top. In the print dialog set scale to 100% / Actual size, never "Fit to page". Do a plain-paper test first and hold it against a badge sheet up to the light.
Not on the list
For people who show up at the desk and are not on the attendee list. This adds them, flags them as a not-on-list add, and makes their badge. (To add someone ahead of time, use + Add attendee on the Attendees tab instead.)
Import attendee list
The list goes into the event picked at the top. Excel (.xlsx, .xls) or CSV. Importing again is safe: people already in the event keep their badge ID and scans, anyone with a matching email is updated instead of added twice, and only new people are added.
Events
Each event (STAR 2026, M&I 2026 ...) has its own attendee list and its own badge numbers. Archiving makes an event read-only but keeps it here for reports and exports.
| Event | Badge prefix | On list | Checked in | Sessions | Status |
|---|
Sessions —
People check in to a specific session. Every session you add here shows up in the Check in to list at the top, and gets its own column on exports and its own line on the report.
Users
Everyone who can sign in. Last active updates every few seconds while a laptop is open and signed in. Rename a station here (for example after the room walk-through) and every laptop picks up the new name within a minute; nobody's password changes.
| Shows as | Login | Role | Last active | Scans (24h) | Last thing they did |
|---|
To add a person or change a password: Supabase → Authentication → Users. New people also need to be added to the allow-list — ask David.
Activity log
Everything done in the event picked at the top, stamped with the station it came from.
| Time | Station | Event | Detail |
|---|
Settings
Shared database
Signed in, every laptop sees the same events, attendees and check-ins. Changes save on this laptop first and upload within a few seconds; with no internet they wait and upload when it's back, so scanning never stops. Use the station button at the top right to sign out.
Shared list
This computer is working on its own. Sign in to connect it to the shared list every laptop sees. If you sign in as an admin and the shared list is empty, you'll be offered to upload what's on this computer.
This station
Naming each laptop or desk means the activity log shows where every scan and every problem came from.
Backup
The backup file holds everything on this computer — every event, attendee, session, scan, setting and the log. Keep one before and after each event day. Moving to another computer: back up here, then Restore there.
Signed in, a restore replaces the shared list for every laptop.
Badge layout
Badge IDs for this event start with . Each event has its own prefix, set when the event is added.
Logos (left of the QR code, right of the QR code)
More than one desk
Until the shared database is on, each station keeps its own record. At the end of the day, use Export Attendees on station B and import that file on station A (same event picked) — check-ins at every point and not-on-list adds merge in, and nobody loses a badge ID.